MINUTES OF THE MEETING OF GRIMSTON, SAXELBYE AND SHOBY PARISH COUNCIL HELD ON WEDNESDAY 10TH JANUARY 2018 AT GRIMSTON
PRESENT
Mr. R. Marsh (Chairman)
Mr. R. Easom
Mr. J.A. Lomas
Mrs. E. Madocks Wright
Mrs F.P.F. Read
Bharat Rana (Clerk)
12 Members of Public
APOLOGIES - NA
Thank you to Mary Fenton Parish Clerk for 15 years. –
Chairman Rupert Marsh began meeting. Expressed his appreciation of Mary’s work.
Deputy Chairman Richard Easom, gave a speech in her honour.
“Thank you, Mary, for 15 years’ service. Average for Clerk is 5.7 years and Mary has been amazing at 15 years. Very sad occasion to say Goodbye. Her success is down to sheer hard work and the detail she gets into. Her work for Macmillan Cancer Research coffee mornings. Her attention to detail has served the Parish council extremely well. Thank you and you have done a wonderful job.”
Mary was presented with gift of flowers and John Lewis vouchers.
Mary thanked the Parish saying
“Hard to believe its been 15.5 years. Been pleasure working with you all and wish new clerk all the best. I will miss the job but happy to hand over to someone new.”
MINUTES OF THE PREVIOUS MEETING
The Minutes of the Meeting held on 6th Dec 2017 were approved and signed.
DECLARATIONS OF INTEREST
Tree surgeon applied for the planning of a tree.
MATTERS ARISING
Appointment of Parish Clerk - Chairman and Deputy Chairman welcomed Mr. Bharat Rana as the new Parish Clerk who started on 1st January 2018.
Transparency Fund Purchases.
Budget and spec approved for Bharat’s laptop.
Clerk reported an order placed with Stuart Inkley for laptop, printer/scanner, case, mouse and Microsoft Office.
Alison Williams to bring website up to date and handover access to website to Bharat Rana.
Bharat – To upload minutes of Parish Council meetings
Parish council tree survey- £544 plus VAT and include an application to the council which will cost £50
Tree survey- remedial works to be completed £332 following year is £72 = £404 plus the £50 charge = £454 plus VAT. Walkers is the firm that normally does it. We always have a proper firm do it and Walkers have a good reputation. Richard Chapman is from the Leicestershire County Council.
Training course: Data Protection and Freedom of Information 31st January. Bharat and Rupert to attend.
Bharat to attend 3 Clerk’s Training Session in February. Cost £40 per session.
Telephone and broadband failure-
Discussion and report back from Jane Easom on the failure of telephone lines over the Christmas and new year. BT and Openreach have very poor communication between themselves and their customers.
Thank you goes out to Becky who has been wonderful with east midlands tv etc.
Richard Cardell agrees it’s been handled badly and is currently chasing through our parliamentary route with our MP Alan Duncan.
Whilst Jane Easom is working through Openreach and escalation to Ofcom
No apology has been forthcoming and we are pressing for money for the village hall as compensation.
Chair suggested a strongly worded letter be sent to BT chairman from Parish Council with backing from Melton Mowbray Council and local MP. Clerk and Jane Easom to draft letter with final approval by Chair. Copy to Alan Duncan and Ed Hutchinson to forward onto BT Chairman Gavin Patterson directly.
Super-fast broadband- Arriving February. Individuals have to apply and you can upgrade before the end of their contract. Incentives if you Upgrade within the contract.
Lamppost on Shoby Lane leaving Grimston: The connection box is open. The plastic light shade has fallen off. Bharat (Clerk) to action repair.
Speeding traffic through Grimston
There was a report that there were two results of the survey. Results showed speeding along Saxelby Lane. They are going to restart the community speed watch between April and October. Slow down at certain points then speed up again depending on the signs and where they are.
Grimston & Saxelbye Defibrillators. Both now need replacement batteries at £225.00 + VAT plus delivery and Saxelbye needs new pads at £30.00. Agreed.
War memorial trust: update from Heritage Warden Alison Williams- waiting to hear back when emails get back we will know. Sent photographs that they wanted along with a JPEG. Should know more in the next meeting.
CORRESPONDENCE
The following items were brought to the attention of the Council: -
After consultation. LRALC will be become an incorporated body as a limited company.
Update from Parish Council liaison meeting regarding sharing parish meetings and experience. Jake advises LRALC offers free members legal advice with a Friday round robin that discusses all parish queries. To put any communication mechanism in place would duplicate what he already has in place.
Hackney carriage and private hire licensing: 14th December 2017 document will be available online- regulations that cover hackney carriage and private hire licensing. Taxi drivers and companies have to adhere to particular licensing policy. We can download that.
ACCOUNTS
Current Account £3746.67 Deposit Account £2137.05
Includes Received Transparency Fund Grant - £1702.56
Date paid
Name
invoice number
chq no
nett
vat
total
10/01/2018
David Allen Vermin Control
51175
101027
80.00
0
80
10/01/2018
Saxelbye school
na
101028
40.00
0
40
10/01/2018
Grimston Village Hall
na
101029
192.00
0
192
10/01/2018
Mary Fenton salary
101030
525.00
0
525
10/01/2018
Mary Fenton expenses
101031
125.61
0
125.61
10/01/2018
Gift for Mary Fenton Leaving
150.00
0
150
Grand total
£1,112.61
PLANNING MATTERS
Six Hills Golf Course (Application No. 17/01374/OUT). Demolition of current facility.
Development of New Garden Village.
Received application on 2nd November and validated by council on 3rd November.
Building of 2625 residential homes
Includes 70 care apartments
Includes 4500 square metres for 1 to D2 and B1 business uses within the Lakeside hub
Up to 500 square metres of D2 use as part of Race Hub facility. (Requires clarity)
Land for 2 Primary schools as well as pre-school, Creche and Nursery provision and secondary school
2500 sqm for B1 employment uses within the Innovation Employment Campus
Park and Ride - 60 spaces
Green infrastructure including retained habitats
Allotments, open space, sports pavilion, 250 sqm area.
Walking and cycle routes- Sustainable drainage systems
Parish Council will want to see what the local residents think about this.
As Neighbouring parish, we have been invited to visits and observations
Letter on 18th December- Parish should seek to get residential views
Do we need more public input: need to act on it now - we have had one objection letter from Gary that is on file.
Two observations –
Golf Course is a brown field site
Main objections from the General Public who attended:
Richard Easom agreed - All the roads around would have to re-planned and redone because existing arrangements of the roads are not capable of handling the extra traffic proposed. Shoby crossroads at 10am very busy now after rush hour - imagine extra traffic and extra people.
It is going to affect the A46 and ALL surrounding areas. Especially from Seagrave to Leicester. Coming out at night coming north then both lanes are completely busy.
The Saltway is busy now and on some mornings, cannot get through the crossroads and have to go through Shoby.
It is just too big a development for this area.
Ed Hutchinson was saying the last meeting that the money we might get from the contribution from 106 will never cover the necessary improvements for the infrastructure of the roads. It wouldn’t take the pressure off surrounding villages at all.
A solid objection that is strong and reasonable is required.
ANY OTHER BUSINESS
The Chairman again thanked Mary for the past 15 years’ service as Clerk.
DATE AND VENUE OF NEXT MEETING
Monday 12th February 2018 at 7.30 pm at Grimston.
Mr. R. Marsh (Chairman)
Mr. R. Easom
Mr. J.A. Lomas
Mrs. E. Madocks Wright
Mrs F.P.F. Read
Bharat Rana (Clerk)
12 Members of Public
APOLOGIES - NA
Thank you to Mary Fenton Parish Clerk for 15 years. –
Chairman Rupert Marsh began meeting. Expressed his appreciation of Mary’s work.
Deputy Chairman Richard Easom, gave a speech in her honour.
“Thank you, Mary, for 15 years’ service. Average for Clerk is 5.7 years and Mary has been amazing at 15 years. Very sad occasion to say Goodbye. Her success is down to sheer hard work and the detail she gets into. Her work for Macmillan Cancer Research coffee mornings. Her attention to detail has served the Parish council extremely well. Thank you and you have done a wonderful job.”
Mary was presented with gift of flowers and John Lewis vouchers.
Mary thanked the Parish saying
“Hard to believe its been 15.5 years. Been pleasure working with you all and wish new clerk all the best. I will miss the job but happy to hand over to someone new.”
MINUTES OF THE PREVIOUS MEETING
The Minutes of the Meeting held on 6th Dec 2017 were approved and signed.
DECLARATIONS OF INTEREST
Tree surgeon applied for the planning of a tree.
MATTERS ARISING
Appointment of Parish Clerk - Chairman and Deputy Chairman welcomed Mr. Bharat Rana as the new Parish Clerk who started on 1st January 2018.
Transparency Fund Purchases.
Budget and spec approved for Bharat’s laptop.
Clerk reported an order placed with Stuart Inkley for laptop, printer/scanner, case, mouse and Microsoft Office.
Alison Williams to bring website up to date and handover access to website to Bharat Rana.
Bharat – To upload minutes of Parish Council meetings
Parish council tree survey- £544 plus VAT and include an application to the council which will cost £50
Tree survey- remedial works to be completed £332 following year is £72 = £404 plus the £50 charge = £454 plus VAT. Walkers is the firm that normally does it. We always have a proper firm do it and Walkers have a good reputation. Richard Chapman is from the Leicestershire County Council.
Training course: Data Protection and Freedom of Information 31st January. Bharat and Rupert to attend.
Bharat to attend 3 Clerk’s Training Session in February. Cost £40 per session.
Telephone and broadband failure-
Discussion and report back from Jane Easom on the failure of telephone lines over the Christmas and new year. BT and Openreach have very poor communication between themselves and their customers.
Thank you goes out to Becky who has been wonderful with east midlands tv etc.
Richard Cardell agrees it’s been handled badly and is currently chasing through our parliamentary route with our MP Alan Duncan.
Whilst Jane Easom is working through Openreach and escalation to Ofcom
No apology has been forthcoming and we are pressing for money for the village hall as compensation.
Chair suggested a strongly worded letter be sent to BT chairman from Parish Council with backing from Melton Mowbray Council and local MP. Clerk and Jane Easom to draft letter with final approval by Chair. Copy to Alan Duncan and Ed Hutchinson to forward onto BT Chairman Gavin Patterson directly.
Super-fast broadband- Arriving February. Individuals have to apply and you can upgrade before the end of their contract. Incentives if you Upgrade within the contract.
Lamppost on Shoby Lane leaving Grimston: The connection box is open. The plastic light shade has fallen off. Bharat (Clerk) to action repair.
Speeding traffic through Grimston
There was a report that there were two results of the survey. Results showed speeding along Saxelby Lane. They are going to restart the community speed watch between April and October. Slow down at certain points then speed up again depending on the signs and where they are.
Grimston & Saxelbye Defibrillators. Both now need replacement batteries at £225.00 + VAT plus delivery and Saxelbye needs new pads at £30.00. Agreed.
War memorial trust: update from Heritage Warden Alison Williams- waiting to hear back when emails get back we will know. Sent photographs that they wanted along with a JPEG. Should know more in the next meeting.
CORRESPONDENCE
The following items were brought to the attention of the Council: -
After consultation. LRALC will be become an incorporated body as a limited company.
Update from Parish Council liaison meeting regarding sharing parish meetings and experience. Jake advises LRALC offers free members legal advice with a Friday round robin that discusses all parish queries. To put any communication mechanism in place would duplicate what he already has in place.
Hackney carriage and private hire licensing: 14th December 2017 document will be available online- regulations that cover hackney carriage and private hire licensing. Taxi drivers and companies have to adhere to particular licensing policy. We can download that.
ACCOUNTS
Current Account £3746.67 Deposit Account £2137.05
Includes Received Transparency Fund Grant - £1702.56
Date paid
Name
invoice number
chq no
nett
vat
total
10/01/2018
David Allen Vermin Control
51175
101027
80.00
0
80
10/01/2018
Saxelbye school
na
101028
40.00
0
40
10/01/2018
Grimston Village Hall
na
101029
192.00
0
192
10/01/2018
Mary Fenton salary
101030
525.00
0
525
10/01/2018
Mary Fenton expenses
101031
125.61
0
125.61
10/01/2018
Gift for Mary Fenton Leaving
150.00
0
150
Grand total
£1,112.61
PLANNING MATTERS
Six Hills Golf Course (Application No. 17/01374/OUT). Demolition of current facility.
Development of New Garden Village.
Received application on 2nd November and validated by council on 3rd November.
Building of 2625 residential homes
Includes 70 care apartments
Includes 4500 square metres for 1 to D2 and B1 business uses within the Lakeside hub
Up to 500 square metres of D2 use as part of Race Hub facility. (Requires clarity)
Land for 2 Primary schools as well as pre-school, Creche and Nursery provision and secondary school
2500 sqm for B1 employment uses within the Innovation Employment Campus
Park and Ride - 60 spaces
Green infrastructure including retained habitats
Allotments, open space, sports pavilion, 250 sqm area.
Walking and cycle routes- Sustainable drainage systems
Parish Council will want to see what the local residents think about this.
As Neighbouring parish, we have been invited to visits and observations
Letter on 18th December- Parish should seek to get residential views
Do we need more public input: need to act on it now - we have had one objection letter from Gary that is on file.
Two observations –
Golf Course is a brown field site
Main objections from the General Public who attended:
Richard Easom agreed - All the roads around would have to re-planned and redone because existing arrangements of the roads are not capable of handling the extra traffic proposed. Shoby crossroads at 10am very busy now after rush hour - imagine extra traffic and extra people.
It is going to affect the A46 and ALL surrounding areas. Especially from Seagrave to Leicester. Coming out at night coming north then both lanes are completely busy.
The Saltway is busy now and on some mornings, cannot get through the crossroads and have to go through Shoby.
It is just too big a development for this area.
Ed Hutchinson was saying the last meeting that the money we might get from the contribution from 106 will never cover the necessary improvements for the infrastructure of the roads. It wouldn’t take the pressure off surrounding villages at all.
A solid objection that is strong and reasonable is required.
ANY OTHER BUSINESS
The Chairman again thanked Mary for the past 15 years’ service as Clerk.
DATE AND VENUE OF NEXT MEETING
Monday 12th February 2018 at 7.30 pm at Grimston.