Next Meeting Agenda



Grimston, Saxelbye & Shoby Parish Council

All Councillors are summoned to


MONDAY 28th September 2020 - To be held on line at 7.30pm by Zoom




  1. Welcome to the Meeting by the Chair and protocols for the virtual meeting
  2. Apologies for absence
  3. Declarations of Interest on items on the agenda
  4. Updates from Ward and Borough Councillors
  5. Public questions and comments on items on the agenda (Members of the public are welcome and permitted to discuss matters relevant to the parish for 15 minutes of the meeting) – Zoom joining instructions are shown below
  6. To approve and sign the minutes of the previous meeting of 24th August 2020
  7. Matters Arising from the previous meeting with status updates on
    1. The village green land registration
    2. The GRC Tribunal response
    3. The Community heartbeat transferring the Saxelbye phone box to the Parish Council.
    4. The Grimston phone box
    5. The Bus stops cleaned
    6. The road safety of children in Grimston
    7. Highway enquiries around long lorries on Ostler Lane, manhole cover in Saxelbye and garden lighting.
  8. Matters Arising including
  9. Notice of public rights and publication of Annual Governance and Accounts return (AGAR), due to end 7th October
  10. Asset of community value update
  11. Act of Remembrance at Grimston War Memorial 11th November 2020
  12. Play Area Hedge
  13. Planning Matters.
  14. 20/00448/FUL Construction of 3 timber stables and store room at Woodland View,  Saxelbye Pastures
  15. 20/00989/FULHH Double storey side extension to dwelling at Shoby Lodge Farm, Loughborough Road
  16. Update on current planning applications

20/00842/TCA - The Old School House, 8 Main Street, Grimston – Tree Pollarding

20/00418/FUL Stable Opposite 73 Main Street Grimston

  1. Correspondence including

Chairman training at LRALC

LCC survey

BT openzone / Broadband update

Snow wardens

Village Life

NHS People’s council

  1. Website Arrangements update and WCAG 2.1 compliance

LRALC training

2 commune proposal

  1. Finance
    1. Financial update
    2. Payments for approval
    3. HSBC letter reference Foreign Account Tax Compliance Act FATCA
    4. Proposal to add the Clerk and Chairman to the list of signatories
    5. VAT return
  2. Any Other Business and agenda points for next meeting
  3. Date and Venue of next Meetings
    • Parish Meetings 2020 - Monday 26th October, 30th November
    • Parish Meetings 2021 dates – January 11th, February 22nd, March 29th, Annual Parish Meeting April 12th 2021, Annual Parish Council Meeting AGM May 17th 2021


The public are most welcome to join this meeting – see agenda point 5

To Join the Zoom Meeting use the link below or visit the Zoom website and use the meeting ID and password, or phone using one of the numbers below and follow the instructions.


Meeting ID: 231 222 8575                 Passcode: 3934


Dial in using one of these numbers

        +44 203 051 2874 / 0203 051 2874

        +44 203 481 5237 / 0203 481 5237


By dialling in, the attendee understands that all costs associated with the conference call is solely their responsibility and not that of the Parish Council.

The joining instructions and this agenda will be available on the website

– follow Information tab and next meeting agenda tab.








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